Job Description

Seeking LATAM-based candidates who are LATAM citizens. Only English CVs will be accepted.
 

Position : Virtual Assistant 

Working Schedule : 9a-5p EST

Salary Range :$1400-$1600 USD Monthly (the final salary will be determined by the candidate's level of experience and at the discretion of the client)

 

Job Summary:

A business executive is seeking a full-time Virtual Assistant to work U.S. hours. The ideal candidate will be responsible for a wide range of administrative and personal tasks, including managing emails and calendars, coordinating events, handling travel logistics, and providing general support. This role requires excellent organizational skills, strong communication in both English and Spanish, and proficiency with Google Suite. ​​​​​​​

Primary Responsibilities

• Email and calendar management including ghostwriting emails and managing multiple delegated inboxes and scheduling meetings.
• Event coordination including compiling guest lists, drafting invites, booking venues, and communicating with other hosts.
• Travel research and booking.
• LinkedIn searches and messaging.
• Data entry (occasional).
• Answering the phone (occasional) via SalesMsg, OpenPhone, or similar.
• Reports : Downloading and saving reports on a regular basis.
• Document management : Editing and updating documents for formatting, clarity, adding content, or catching typos.
• Process documentation : Documenting and updating SOPs and checklists for repeatable processes.
• Video editing (occasional light editing).
• Ad hoc support for business and personal tasks as assigned.
• Home services : Researching and scheduling home service vendors.
• Online purchasing using an assigned credit card.

Requirements

• 3-4 years of experience in a Virtual Assistant role working with m ultiple companies .
• Comfortable answering and making calls to/from U.S. customers and vendors.
• Proficiency with Google Email, Calendar, Sheets, and Docs .
• Ability to use a password manager, to-do software, and video editing tools .
• Able to learn other software quickly.
• Ability to take direction via voice, chat, or email.
• Highly organized and comfortable documenting processes.

Vacation and Holidays

• 5 U.S. Holidays (Christmas, New Year's, July 4th, etc.).
• 4 floating holidays.

Bonus

• Bilingual : Excellent written and spoken English and Spanish .

Job Tags

Full time,

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