Job Description

The Executive/Personal Assistant will provide administrative and operational support to an Executive/Owner, serving as the primary business contact for communication, calendar management and daily business and personal operations. The team member we are looking for is business savvy, professional, can effectively handle a variety of tasks, troubleshoots quickly and professionally, and works independently and jointly in a fast-paced environment to advance goals. 

Please Note: This position is not affiliated with Martin Management Goup. This is a freelance opportunity with a contract offered by a separate entity.

Compensation: $20-$30 per hour

RESPONSIBILITIES: 

• Provide high-level administrative support to the Executive/Owner, executing a multi-company strategy to support business workflow and goals. 
• Manage and prioritize the Executive/Owner’s calendar and schedule.
• Coordinate and schedule travel to include making travel arrangements, and creating itineraries.
• Liaison between clients, third-party vendors, and real estate rental guests, project stakeholders, and event guests providing excellent communication and superior customer service. 
• Actively monitor and adjust short-term rental pricing for rental properties to maximize occupancy. 
• Inspect and report on rental property conditions and vendor performance based on quality assurance standards.
• Administer or coordinate pet care for manager’s pets on a weekly or monthly basis 
• Verify and thoroughly research vendors, talent, support systems, and opportunities to advance given objectives, preparing high-level, detailed reporting utilizing Excel, PowerPoint and/or Word. 
• Compose, edit, and proofread correspondence and distribute to business partners, third party vendors and client distribution lists. 
• Ensure deliverables are being met in accordance with vendor contracts and on-time.
• Resolve conflict or complaints quickly and professionally, minimizing the need to escalate.
• Organize and categorize physical and digital property information, project information and data.
• Create expense reports and payroll documentation via QuickBooks.
• Manage and troubleshoot technical devices and applications with support desks. 
• Provide feedback on opportunities to enhance business operations, relationships and processes.
• Follow direction of management to properly execute according to vision, policies and procedures.
• Perform various administrative and personal functions as requested. 
• Any other duties assigned by the Executive/Owner.

Requirements

• Associates Degree and/or 3 years’ experience as business/office management or personal assistant with experience in schedule management, negotiation, onboarding, and expense management.
• Confidence to serve as the first point of contact for the company.
• Strong communication skills
• Superior client/customer service skills
• Heartily exhibits discretion and maintains confidentiality of executive-level data
• Accuracy and attention to detail, learns new skills quickly. 
• Excellent planning and organization skills. 
• Ability to work independently and collaboratively receiving instructions from multiple people. 
• Navigate a fast-paced work environment driving positive results, exhibiting good judgment and troubleshooting skills. 

ADDITIONAL SKILLS AND ABILITIES: 

• Strong MS Office and Google Suite
• Project Management Software 
• QuickBooks
• Marketing Skills
• Adobe Suite
• Valid Driver's License
• Senior Pet Care 

WORK ENVIRONMENT: 

This is a hybrid position requiring remote and onsite work. Some travel may be required. 

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