Job Description

Description:

Administrative Coordinator

Provide high-level administrative support to a member of the Propulsion Systems global leadership team. This role requires exceptional organizational skills, discretion, and the ability to manage complex schedules and priorities across multiple time zones.

Responsibilities

• Manage executive calendars, meeting agendas, and conference calls for global leadership.
  
• Arrange domestic and international travel, including flights, ground transportation, and hotel logistics for heavy travel schedules.
  
• Coordinate meetings and events with internal teams, external partners, and industry stakeholders.
  
• Interface with external parties (suppliers) and assist in scheduling operational meetings.
  
• Collaborate with other executive assistants and senior leadership to organize global leadership events and off sites.
  
• Prepare presentations, reports, and briefing materials for high-level meetings.
  
• Handle confidential information with the highest level of integrity.
  
• Be available "on-call" to meet executive needs while traveling, using electronic communication tools.
  
• Support facilities coordination, including seating arrangements and assisting suite coordinators.
  
• Manage office supply requests and ensure timely procurement of materials.
  

Requirements

Requirements

• High School diploma required; Associate or Bachelor's degree preferred.
  
• Minimum 5+ years as an Executive Assistant, preferably supporting senior leadership in a global organization.
  
• Strong PC skills including Excel, Word, PowerPoint, OneNote, and virtual collaboration tools (Teams, SharePoint).
  
• Ability to interact professionally with senior leadership and external partners.
  
• Highly organized, self-motivated, and able to multi-task in a fast-paced environment.
  
• Flexible and adaptable to changing priorities; strong attention to detail.
  
• Availability to support executives outside standard business hours when needed.
  

This role ensures seamless operations for a global leader, enabling strategic focus and organizational success.

Benefits

Health Benefits and 401K

Job Tags

Similar Jobs