Special Events Coordinator Job at World Equestrian Center Ocala, Ocala, FL

SzZudEU2WUpueUdFbms3MkpzTTFKektKZGc9PQ==
  • World Equestrian Center Ocala
  • Ocala, FL

Job Description

Job Summary:

The Special Events Coordinator plays a key role in supporting the Special Events and Events teams by organizing event details, assisting with logistics, and ensuring seamless communication with clients and internal departments. This position requires creativity, strong organizational skills, and the ability to deliver exceptional event experiences that reflect the prestige of the World Equestrian Center.

Primary Responsibilities:

  • Partner with the Special Events Manager to develop and execute innovative event strategies.
  • Manage all aspects of event planning—from concept to completion—including venue selection, budgeting, logistics, vendor coordination, and promotional efforts.
  • Create and maintain detailed event timelines to ensure all milestones and deliverables are met.
  • Design unique and engaging event experiences using creative concepts and industry best practices.
  • Research and secure sponsorships and partnerships to enhance event offerings.
  • Oversee event registration and ticketing processes for a smooth guest experience.
  • Coordinate event staff, volunteers, and vendors to ensure flawless execution.
  • Monitor event performance metrics (attendance, feedback, ROI) and prepare post-event evaluation reports.
  • Direct and participate in event setup and teardown activities.
  • Collaborate with internal departments to estimate staffing, equipment, and material needs for events.
  • Assist in developing and implementing the annual special events marketing plan.
  • Generate Banquet Event Orders (BEOs) and diagrams accurately and on time.
  • Perform other duties as assigned.

This job description in no way states or implies that these are the only duties to be performed by the associate occupying this position. Associates will be required to perform any other job-related duties assigned by their supervisor. This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship.

Physical Requirements:

These physical demands represent the physical requirements necessary for an associate to successfully perform the essential functions of this position. Reasonable accommodation can be provided to enable individuals with disabilities to perform the essential functions described in this position.

  • Must be able to sit and stand for long periods of time.
  • Ability to type for extended periods of time.
  • Must be able to walk long distances, including extended periods during events.
  • Must be able to lift up to 25 lbs.

Qualifications, Education, Experience, Skills and Abilities:

  • Associate or Bachelor’s degree in Hospitality, Event Management, or related field preferred.
  • 1–3 years of experience in event planning or hospitality; equestrian event experience is a plus.
  • Strong organizational and multitasking skills with attention to detail.
  • Excellent communication and interpersonal abilities.
  • Proficiency in Microsoft Office and event management software.
  • Flexible schedule, including evenings and weekends.

Travel:

  • Local and regional travel require occasional overnight trips.
  • Valid driver’s license required, proof of license upon hire

The World Equestrian Center  is managed by  Columbus Hospitality Management ; a company committed to providing quality service and memorable guest experiences in a positive and welcoming work environment. We are focused on supporting the needs of our team through our commitment to the family/work life balance and by providing development opportunities.

We are proud to be a Drug Free Workplace/EOE.  All applicants will be required to submit to a background check prior to employment.

Job Tags

Contract work, Work at office, Local area, Long distance, Flexible hours, Night shift, Afternoon shift,

Similar Jobs

Nika Solutions

Service Manager Job at Nika Solutions

 ...AZ NIKA is hiring for a Service Manager who will provide facilities operations support services for the Customs Border Protection (CBP) Arizona in Phoenix, AZ!Named a Top Workplace by the Washington Post, NIKA is a well-established company that is focused on growth... 

Clutch Global Logistics, Inc.

Customs Brokerage Manager Job at Clutch Global Logistics, Inc.

 ...Manager LCB is responsible for overseeing customs brokerage operations, ensuring compliance with U.S. Customs and Border Protection (CBP) regulations, managing client relationships, and leading a team of entry writers. This role combines deep technical knowledge of... 

University of Miami

Pathology Assistant - Per Diem Job at University of Miami

 ...faculty or staff position using the Career worklet, please review this tip sheet . The Department of Pathology is currently seeking a per diem Pathology Assistant to work in Miami, FL. The Pathology Assistant - Per Diem (H) assists with the preparation and dissection... 

Beebe Healthcare

CLINICAL STAFF PHARMACIST Job at Beebe Healthcare

 ...focused on excellence. Overview:In cooperation with the staff of the pharmacy, provides prescribed medications, drugs, and other pharmaceuticals as needed for adequate patient care according to professional standards and practices. Advises and consults with patients and... 

Westphalia Holdings

Pediatric Dentist Job at Westphalia Holdings

 ...Pediatric Dentist (or Kids-Focused General Dentist) Reno, NV Step Into a High-Volume, Established Practice with Growth Potential in Sedation Dentistry We're seeking a skilled, compassionate, and energetic Pediatric Dentist or a General Dentist with a strong...