Job Description

Join a team that makes a difference in the lives of children and teens in the US foster care system! 

NAA is seeking a Project Specialist to join its team! 

Overview:

The AdoptUSKids (AUSK) Project Specialist role provides administrative and programmatic support to the AdoptUSKids project including the leadership team, the team working with child welfare agencies (state, local, tribal, and territorial) and AUSK partners. The Project Specialist will support the efforts of the AdoptUSKids project, through a variety of services such as webinar/meeting support, administrative functions, quality assurance, and data maintenance. The Project Specialist must feel passionate about working in a collaborative with different partners dedicated to improving the child welfare system. This position will also provide back-up customer service to our Spanish-speaking families.

About the National Adoption Association (NAA)

The National Adoption Association (NAA) is the national leader advancing best practices in adoption from foster care.

Our Philosophy

We believe that adoption is addition, not subtraction. We unite birth, kin, and adoptive families for the benefit of children and youth. Our approach honors cultural identity, familial connection, and youth voice—supporting healing, belonging, and stability for children in foster care.

Education and Experience: 

• Bachelor’s degree in nonprofit management, social work, business administration, project management, or related field preferred.
• At least 3 years of related high-level administrative experience.
• Prior non-profit or child welfare experience preferred.
• Bilingual (Spanish) a plus.

Key Knowledge, Skills, and Abilities: 

• Passion for the children, families, and jurisdictions served by AdoptUSKids with a commitment to NAA’s mission.
• Knowledge of child welfare.
• Proficiency in office and project management software and tools such as MS Outlook, Word, Excel, Teams, and PowerPoint, Zoom, Google Workspace, Airtable or similar database system, and overall familiarity and comfort with navigating and learning new technology.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Results-oriented with a high attention to detail, ability to multi-task, and meet deadlines in a demanding, fast-paced environment.
• Ability to work independently as well as part of a team.
• Flexibility and adaptability in a dynamic work environment.
• Commitment to providing quality customer service.

Role and Responsibilities: 

1. Administrative Support. Provide regular assistance to National Campaign and general project operations. Supports special projects and communications from partner teams as needed. Ensure a high level of customer service to internal and external partners.
2. Data Coordination. Assist with the compilation of AdoptUSKids data as needed for the Data Dashboard, respond to requests from the Children’s Bureau, and other data shared externally. Assist with quality assurance to the project while utilizing Airtable as the data management tool. Provide support to the National Child Welfare Information Exchange team by assisting with the review of caseworker updates to the national photo listing narratives twice weekly.
3. Event Coordination. Develop and monitor event workplan and logistics including virtual and in-person events (i.e., webinars, trainings, meetings, conferences). Provide webinar technical support. Prepare and distribute materials. Coordinate travel details such as flights, hotels, and catering/vendors.
4. Communication. Maintain cross-collaborative communication and partnerships within the AdoptUSKids project to support the collaborative. Meet regularly with National Campaign Director to provide support and co-manage the speakers bureau, National Adoption Month, and Adoption Excellence Awards. Provide excellent customer service through logistical support to participants of events and initiatives.

Additional Notes

Work is expected to be performed remotely with the requirement of travel 4-6 times per year within the US to attend events and conferences. NAA conducts background checks on all employees. Occasional overtime (evenings and weekends) may be required. This position is grant-funded. Please note, NAA is currently unable to do business in the State of California.

Benefits and Compensation:

The Project Specialist salary range is $50,000-$60,000, commensurate with experience. As a member of our team, you will not only receive a competitive salary and a generous benefits package including a gold health plan, dental & vision insurance (100% employer paid for employees!); employer retirement plan contribution; and professional development opportunities, among others. You will also enjoy your work - knowing you are a part of a dedicated group of professionals making an impact. 

NAA is an Equal Opportunity employer committed to a diverse workforce. We do not discriminate based on race, religion, color, national origin, gender, gender identity, sexual orientation, age, marital status, veteran status, or disability.

How to Apply:

No phone calls please. Apply online at Project Specialist with a cover letter and resume by May 27, 2025.

Please note - applications without cover letters will not be considered.

NAA Racial Equity Statement: 

As leaders in child welfare, we recognize systemic racism creates disparities that negatively impact our staff as well as the children and families we serve. NAA is committed to listening, learning, and taking actions to advance racial equity by:

• Continually and intentionally recruiting, hiring, and supporting diverse staff, including consultants and vendors; 
• Using a racial equity lens in all of our programmatic work; 
• Evaluating our organizational policies and procedures to ensure that they are antiracist1;
• Allowing staff to be their authentic selves. 

1 Anti-Racism is defined as the work of actively opposing racism by advocating for changes in political, economic, and social life. Anti-racism tends to be an individualized approach and set up in opposition to individual racist behaviors and impacts. Source: ProInspire sourced Race Reporting Guide by Race Forward_V1.1.pdf  

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