Job Description

Special Instructions to Applicants

Cover letter is required for consideration.
The limited position (temporary role) is expected to last approximately 4 months.

Department Summary


UCLA Mail, Document & Document Services (MDDS), a division of UCLA Business and Finance Solutions, is a premier on-campus service center offering comprehensive solutions for document services, digital scanning, mail, messenger, shipping/receiving, and compressed gas cylinder services. With a dedicated team of 60 onsite employees, MDDS supports the University of California?s mission of teaching, research, and public service by delivering high-quality, cost-effective services. Business & Finance Solutions (BFS), a division of UCLA under the Office of the Vice Chancellor & Chief Financial Officer, provides innovative campus wide solutions to complex financial and business matters, maximizing value to the University community. BFS promotes a collaborative opportunity for campus to enhance revenue opportunities, manage campus risk, facilitate financial payment solutions for campus operations and students, act as an internal tax advisor to campus, provide financial reporting for UCLA, travel services, purchasing and procurement of goods and services and provides payroll analytics and support. BFS encompasses the following departments with approximately 400 employees: Financial Management & Reporting, Purchasing and Procurement, Tax Services, UC Travel Center, Treasury, Costing Policy and Sales & Service, Payroll Partner, Student Financial Services, Accounts Payable, Mail, Document & Distribution Services, Insurance & Risk Management, and Operations.

Position Summary

When you join UCLA, you'll be working at an institution that offers a world of opportunity. We provide our team members with the environment and support to do amazing work, because each and every one of them plays a vital role in our mission of education, research, and service. Our high-quality comprehensive benefits are among the rewards you receive in return. Our industry-leading benefits program provides both choice and value to meet the needs of our diverse workforce. Find out more: .

Collect, sort, process, and distribute internal and US Mail such as First Class, Registered, Express, stamped mail, and intra-campus correspondence. Other duties include the operation of University mail processing equipment and systems, general housekeeping, some telephone and public contact, and one or more unspecified mail processing assignments. Under general direction of the Manager of Mail Services or the Director of Mail Services, the incumbent is assigned mail processing duties on a daily basis that are completed according to internal guidelines and procedures. US Postal Service (USPS) rates and regulations, mail processing procedures, and University policy and procedure #310 must be understood and applied. Ability to handle changing priorities is essential. Must be able to effectively communicate with a diverse population including co-workers, supervisors, campus departments, and customers.

Salary & Compensation


*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.

Qualifications

• Demonstrated skills, knowledge, and experience for mail processing. (Required)

• Ability to type with accuracy and moderate speed to input data into mail processing and billing systems. (Required)

• Demonstrated knowledge of USPS rates and regulations and their application to mailable items. (Required)

• Ability to establish and maintain cooperative working relationships with co-workers, departmental (staff) personnel and other employees. (Required)

• Ability to perform tasks accurately in a timely manner and under frequent changes in priorities and deadlines. (Required)

• Ability to perform frequent walking, standing, bending, stooping; to lift, lower, and carry mail weighing up to 50 pounds; and to grip, lift, push, and pull mail gurneys and cages over various obstacles (curbs, steps, ramps). (Required)

• Ability to maintain work area in a clean and orderly manner. (Required)

• Ability to understand USPS postal terminology and account numbers on mail items to determine proper and accurate mail processing. (Required)

• Skill in basic math to do simple arithmetic computations to assist in preparing mail, volume data, vehicle mileage, and selling postal products and services. (Required)

• Ability to listen to, understand, and follow through on both oral and written requests and assignments. (Required)

• Ability to operate a cash register, handle cash, and provide accurate change in order to sell USPS mail products and services, such as stamps, money orders, and Registered, Certified, Insured, and Express Mail. (Required)

• Knowledge of UCLA campus, departments, and Medical Center. (Preferred)

Education, Licenses, Certifications & Personal Affiliations

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Special Conditions for Employment

• Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

• Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

• Driving Record: The position is subject to the California DMV "Pull Notice System" and continued employment is contingent upon proof of a satisfactory driving record.

Schedule


Monday - Friday, 6:00 a.m. to 3:00 p.m.

Union/Policy Covered


SX-Service

Complete Position Description

About University of California Los Angeles

Why work at UCLA? Benefits:UCLA offers a comprehensive benefits package, including an average of three weeks' vacation per year; an average of 12 days per year sick leave; 13 paid holidays per year; health, dental and optical benefits; life insurance; disability insurance; the University of California Retirement Plan with 5 year vesting and various voluntary UC Savings Plans. There are also special programs and privileges available, such as accessibility to cultural and recreational programs, athletic events, and the University Credit Union. The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, national origin, disability, or protected veteran status.

Connections working at University of California Los Angeles

Job Tags

Holiday work, Temporary work, Monday to Friday,

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