Job Description

CUNY Administrative Assistant?? Level 1 (Provisional) - Public Safety

GENERAL DUTIES

This position has responsibility for the operation of a major administrative College activity, or difficult administrative and secretarial work in an office with College-wide responsibilities, or in an unusually complex academic department. May perform duties described under the lower title, CUNY Office Assistant (04802). Persons in this position are accountable for rendering quality services in a respectful, courteous and professional manner. In the University's multicultural environment, incumbents provide consistent assistance to everyone.

A CUNY Administrative Assistant position will be assigned to either Level 1 or Level 2. A position assigned to Level 1, with wide latitude for the exercise of independent initiative and judgment, performs office or secretarial work in various units, following relevant departmental, College, and University procedures. A position assigned to Level 2, with wide latitude for the exercise of independent initiative and judgment, performs very complex administrative or supervisory work; may work with other College units to complete significant administrative functions (e.g., payroll, facilities, personnel, budget, records, security, etc.).

This position is in CUNY's Classified Civil Service. The full specification is available on our web site at

CONTRACT TITLE

CUNY Administrative Assistant

FLSA

Non-exempt

CAMPUS SPECIFIC INFORMATION

???At Baruch College we believe that student success is everyone???s responsibility???

Under direction, with wide latitude for the exercise of independent initiative and judgment, performs office or secretarial work in various units, following relevant departmental, College, and University procedures. This position reports to the Director of Public Safety.

Typical duties are outlined below.

Supervision

. Develops and maintains efficient office procedures and methods and trains employees in their use.

. Plans for and may deliver specialized training.

. Interprets and applies operating procedures, rules, and regulations within their assigned area(s).

. Establishes work priorities for a major unit of operation or of several small offices engaged in routine clerical functions. - Conducts job interviews to select subordinate office personnel.

. Supervises preparation of routine or specialized payrolls, reviews adjustments, reports inconsistencies.

. Supervises and coordinates the work of other employees.

Coordinates the work of others for program activities and events, including registration, room arrangements, travel, fee collection, purchases, etc.

Budget & Transaction Processing

. Maintains departmental accounts and reconciles books.

. Assists in monitoring budgets and expenditures. - Makes petty cash purchases and keeps records of accounts.

Coordinates book lists for the department and forwards them to bookstores as directed by department chair/supervisor.

. Borrows and lends materials to and from other libraries, domestically and internationally, through the Interlibrary Loan area.

Communications and Customer Service.

. Verifies students??? transcripts, recording grades and grade changes.

. Assists in scheduling special examinations for students.

. Assists in determining admission and advanced standing eligibility.

. Prepares class schedules; reserves rooms and equipment and communicates assignments.

. Provides information regarding College, Department, and University regulations.

Documentation

. Expedites and prepares drafts for the Chair or Director, if authorized.

. Formats and types of complex reports using typewriter, word processor, computer, or other document preparation equipment.

. Prepares documents from diverse materials including academic, scientific, or technical data. Prepares complex statistical reports and related charts and graphs. - Drafts and edits written or visual material, including routine publications and catalogues; coordinates publication of the same. - Drafts routine and complex correspondence. - Prepares and coordinates the distribution of recruitment materials. - May take dictation and/or transcribe notes, if necessary.

MINIMUM QUALIFICATIONS

Proof of meeting qualification requirements is needed before the close of a Civil Service Examination filing period. You may be asked to provide proof of meeting these requirements at any time between your application and the close of the filing period.

1. Permanent status as a CUNY Office Assistant at Assignment Level 1 (Pay Level 3) or Assignment Level 2 (Pay Level 4).

Candidates who meet the above requirements must also meet requirements 2 and 4 after the close of the filing period.

1. Candidates must take and pass a job-related Civil Service Examination that measures critical competencies for the position.
2. Candidates must undergo a background check, including a fingerprint screening and a verification of their education and work history.
3. Candidates must demonstrate technical competence in using job-related software (e.g., word processing or other).

COMPENSATION

$49,155.

BENEFITS

CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.

HOW TO APPLY

Visit access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information. Candidates must attach a resume, cover letter.

CLOSING DATE

August 21, 2024.

JOB SEARCH CATEGORY

CUNY Job Posting: Support Staff

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID

28811

Location

Baruch College

About Baruch College (CUNY)

Baruch, a senior college of the City University of New York (CUNY), is located in the historic Gramercy Park/Flatiron district of Manhattan. Baruch has an extremely diverse student body of more than 18,000, many of them first-generation college students. We seek faculty and staff who thrive in multicultural academic environments and are committed to access and excellence in higher education.

Connections working at Baruch College (CUNY)

Job Tags

Permanent employment, Contract work, Part time,

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