Job Description

Job Title: Administrative - Executive Assistant II
Location: Remote (US - CT - Remote)
Duration: 6 Months
PAYRate: $37/HR
Time Zone: CST Only

We are seeking a highly organized and proactive Administrative - Executive Assistant II to join our Admin Specialist Program . This temporary contract role provides crucial administrative support to multiple leaders, primarily focusing on complex calendaring, travel coordination, and expense management. The successful candidate will be a highly motivated self-starter, capable of working remotely while supporting multiple executives at once.

In this position, you will play a vital role in enabling executives to focus on their most important and impactful work by managing their schedules, travel plans, and expenses efficiently. This role is ideal for someone with a strong administrative background and a proven ability to handle high-volume tasks with precision.

• Provide high-volume, remote administrative support for multiple executives, including managing complex calendars, coordinating travel, and processing expenses.
• Learn and effectively utilize internal and external tools to provide seamless calendar and scheduling support.
• Communicate directly with leaders to understand their business priorities and apply them to daily tasks and activities.
• Collaborate with other administrative assistants and team members to coordinate meetings, events, and other executive priorities.
• Offer proactive time management suggestions to optimize leaders' schedules.
• Provide short-term in-team coverage when required, ensuring continuous support during peak times or other team members' absence.

• 2+ years of experience providing administrative support to 2 or more executives, including managing calendars, travel, and expenses.
• Proven experience in managing multiple tasks and competing priorities with a high level of attention to detail.
• Proficiency in Microsoft Office, with a focus on Outlook, Excel, and Word.
• Experience using Customer Relationship Management (CRM) or ticketing systems.
• Strong judgment and discretion in applying company policies and practices to support executives and make informed decisions.

• BA/BS degree preferred.
• Experience working directly with executives in a high-paced, fast-changing environment is highly desirable.

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