Job Description

PURPOSE OF YOUR JOB POSITION:

The primary purpose of your job position is to plan, organize, develop, direct and implement the overall operation of the Activity Department in accordance with current federal, state, and local standards, guidelines and regulations, our established policies and procedures, and as may be directed by the Administrator, to assure that an on-going program of activities is designed to meet, in accordance with the comprehensive assessment, the interests and the physical, mental, and psychosocial well-being of each resident.

DELEGATION OF AUTHORITY:

As Activity Director, you are delegated the administrative authority, responsibility, and accountability necessary for carrying out your assigned duties.

ESSENTIAL JOB FUNCTIONS STATEMENT:

Every effort has been made to identify the essential functions of this position. However, it in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or is an essential function of the position.

ESSENTIAL JOB FUNCTIONS & RESPONSIBILITIES

Primary Functions

• Plan, develop, organize, implement, evaluate, direct and actively participate in the activity programs of this facility.
• Assist in the development, administering, and coordinating of department policies and procedures.
• Keep abreast of current federal and state regulations, as well as professional standards, and make recommendations on changes in policies and procedures to the Administrator.
• Review department policies and procedures, at least annually, and participate in making recommended changes (e.g., ADA, ergonomics, air quality, etc.).
• Develop and implement policies and procedures for the identification of medically related activity needs of the resident.
• Participate in community planning related to the interests of the facility and the services and needs of the resident and family.
• Participate in discharge planning, development and implementation of activity care plans and resident assessments.
• Interview resident/families as necessary and in a private setting.
• Perform administrative requirements, such as completing necessary forms, reports, etc., and submitting such to the Administrator as required.
• Involve residents and families in planning facility activity programs.
• Refer resident/families to appropriate social service personnel when the facility does not provide the services or needs of the resident.
• Provide consultation to members of our staff, community agencies, etc., in efforts to solve the needs and problems of the resident through the development of activity programs.
• Assist in the review and updating of departmental job descriptions at least annually.
• Assume the authority, responsibility, and accountability of directing the activity department.
• Maintain a productive working relationship with the medical profession and other health related facilities and organizations.
• Review and evaluate the department's work force and make recommendations to the Administrator.
• Coordinate activities with other departments as necessary.
• Work with the facility's consultants as necessary and implement recommended changes as required.
• Delegate authority, responsibility, and accountability to other responsible department personnel.
• Make written and oral reports/recommendations to the Administrator concerning the operation of the activity department.
• Assist in standardizing the methods in which work will be accomplished.
• Interpret the department's policies and procedures to employees, residents, visitors, government agencies, etc.
• Keep abreast of economic conditions/situations and recommend to the Administrator adjustments in activity programs that assure the continued ability to provide daily activities.
• Review and develop a plan of correction for activity deficiencies noted during survey inspections and provide a written copy of such report to the Administrator.
• Assist the Infection Control Coordinator in identifying, evaluating, and classifying routine and job related activity functions to ensure that tasks involving potential exposure to blood/body fluids are properly identified and recorded.
• Review departmental complaints and grievances from personnel and make written reports to the Administrator of action(s) taken. Follow facility's established procedures.
• Assist the Quality Assessment & Assurance Committee in developing and implementing appropriate plans of action to correct identified deficiencies.
• Develop, implement, and maintain an ongoing quality assurance program for the activity department.
• Participate in facility surveys (inspections) made by authorized government agencies.
• Interview residents or family members to obtain activity information.
• Ensure that all charted activity progress notes are informative and descriptive of the services provided and of the resident's response to the service.
• Maintain a reference library of written material, laws, etc., necessary for complying with current standards and regulations and that will provide assistance in maintaining a quality activity program.
• Involve the resident/family in planning objectives and goals for the resident.
• Meet with administration, medical and nursing staff, as well as other related departments in planning activity programs.
• Arrange transportation for field trips when necessary.
• Others as deemed necessary and appropriate, or as may be directed by the Administrator.

Committee Functions

• Serve on, participate in, and attend various committees of the facility, (i.e., Infection Control, Policy Advisory, Pharmaceutical, Budget, Quality Assessment and Assurance, etc.,) as required, and as appointed by the Administrator.
• Provide written and/or oral reports of the programs and activities as required, or as may be directed by such committee(s).
• Participate in regularly scheduled reviews of resident discharge plans.
• Evaluate and implement recommendations from established committees as they may pertain to activity services.
• Meet with activity personnel, on a regularly scheduled basis, and solicit advice from inter-department supervisors concerning the operation of the department, assist in identifying and correcting problem areas, and/or the improvement of services.
• Attend department head meetings, etc., as scheduled or as may be called.
• Schedule and announce departmental meeting times, dates, place, etc.

Education

Must possess, as a minimum, two (2) years of college. Degree preferred but not necessary.

Experience

• Must be a qualified therapeutic recreation specialist or an activities professional who is licensed by this state and is eligible for certification as a recreation specialist or as an activities professional; or
• Must have, as a minimum, two (2) years experience in a social or recreation program within the last five (5) years, one (1) of which was full-time in a patient activities program in a health care setting; or
• Must be a qualified occupational therapist or occupational therapy assistant; or
• Must have completed a training course approved by this state.

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